Privacy Policy

1. What Information We Collect

• Registration Details: Name, contact information, emergency contact, age, and gender (as required for event participation).
• Payment Information: Processed securely by our third-party registration provider. We do not store your credit card details.
• Photos: Event photos may be taken and used for promotional purposes (see FAQ for opt-out).
• Website Analytics: We may collect anonymous data on website visits to help improve our site and marketing.
  
  

2. How We Use Your Information

• Event Management: To process your registration, communicate important event details, and ensure your safety on race day.
• Marketing: To send you event updates, newsletters, and promotional offers if you opt in. You can unsubscribe at any time.
• Legal & Safety: To comply with legal requirements and ensure the safety and integrity of our events.
  
  

3. Sharing Your Information

• Third-Party Providers: We work with trusted partners for registration, timing, and payment processing. These partners are required to safeguard your information.
• Photography: Photos may be shared on our website, social media, or with media partners. Let us know at check-in if you do not wish to be photographed.
• No Selling: We never sell your information to third parties.
  
  

4. Your Choices & Rights

• Opt-Out: You can unsubscribe from our emails at any time using the link in our messages.
• Access & Correction: Contact us if you need to update or correct your information.
• Photo Opt-Out: Inform us at check-in if you do not want your photo used.
  
  

5. Data Security

• We take reasonable steps to protect your personal data, but no system is 100% secure. Please contact us immediately if you have concerns about your information.
  
  

6. Children’s Privacy

• We do not knowingly collect personal information from children under 18 without parental consent.
  
  

7. Policy Updates

• We may update this policy from time to time. The latest version will always be posted on our website.

8. AO Policy, Beginning 2027

• Privacy & CASL Notice Athletics Ontario may contact participants directly with information related to membership, insurance coverage, safety, programs, and athletics activities, in compliance with Canadian Anti-Spam Legislation (CASL). Participants may unsubscribe from these communications at any time. Participant Information Notice I acknowledge that a $5 Athletics Ontario day license fee may be required to participate in this event and, where applicable, will be automatically applied at checkout. The Athletics Canada/Athletics Ontario (AC/AO) $5 day-of-event license provides race-day insurance coverage for each registered participant in this Athletics Ontario–sanctioned event and supports sanctioning processes that uphold participant safety and protection standards. This fee is waived for current AC/AO members and does not apply to kids or youth races. For more information, please contact roadtrail@athleticsontario.ca